BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1

0:01

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

separate headers. One saying forms, one saying reports. Okay? Do not, do not, please do not just leave it like it's indicated on screen. That is not going to be sufficient. It's not going to be good enough. Not for your intent and purpose. So, yeah. So, if we look at

0:30

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

If we look at the flow in the document, it's really important that you don't leave it like that. Otherwise, it becomes a mess. Okay, phones and reports. Separate the one from the other. What some groups want to do is they...

1:02

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

They jumble it all together. They leave it like that. And then they have the same form that they compiled is the same form that they complete. And then that same form becomes a report that they compile and a report that they complete. So it's one aspect that gets turned into a form and a report, compiled and completed. So there's four entries on one action.

1:28

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

That's clearly not going to be acceptable. Make sure that you can separate the forms from the reports, and within that, you separate what is compiled to what is completed. Now, before you start getting concerned about all of this,

1:49

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

What I suggested to group B, what I would do is I would, for this assignment, not for the budget assignment, for this assignment, I will make a call for you to actually submit a draft version, right? Draft version of your assignment and then submit that to me and I will give you feedback on your draft, okay?

2:20

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So the assignment, so don't panic now, just pay attention to what I'm saying to you and use this recording as your guiding light. Because quite clearly, there's a lot of technicalities in here. If you hear me correctly, there's a lot of technicalities that you have to take care of.

2:44

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

I will assist you even further by having a look at your drafts if you want. It's not compulsory. You're not compelled to do that. Only if you so wish, if you so choose, then you can do that. All right, so forms and reports. Forms and reports cannot be generic, cannot be random. It must be in line with your KPAs and your duty list.

3:15

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

The next entry is clearly indicated as such as relation to other jobs, but this one, ladies and gentlemen, this one is not to be included for your assignment. You leave that out. That is not part of this particular assignment. Okay.

3:37

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So, please know that. And only the groups that are in attendance and listening to this recording will know what I'm telling you now. The individuals from groups that weren't here would include relation to other jobs. You're not required to do such. Okay, so moving beyond that, we go to risks and responsibilities.

4:04

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

risks and responsibilities, and it says in brackets there, sole risk versus shared risk. Now, sole risk is exactly what it sounds like. It sounds like risk allocated to one person or a person, right? Sole risk. Shared risk means everyone carries the same risk. So, give you a simple example. If we all have

4:36

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

keys to a venue, right? Let's say C1.33 where we have classes. If all of us have a key to that venue, in other words, all of us can open and lock and unlock that door and enter that space. Something goes wrong inside that venue. Who's going to be held responsible?

5:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

for whatever goes on in that venue. If we all have keys to that facility, then everybody is subject to an inquiry on that. But if only myself are assigned, if only I have a key to that place and I open it and I lock it, I unlock it, and something goes wrong inside that venue, who are they going to want to speak to?

5:30

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You understand? So that's the difference between sole risk and shared risk. So the question then becomes, what would constitute risk? And there's examples under the header. It says keys, passwords, access cards, signatures. So keys would be my example that I just gave you now, where you have, you're issued with a physical key, for example, you open, unlock, lock a door, passwords.

6:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

If you're going to, in the mornings when you start work, you're going to have to enter your password into your PC to log on to the network. Now, that password is unique to you, the user, right? To your workstation. That password is not supposed to be generally available to everyone. And that could be an example of sole risk.

6:30

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Okay, that's an example of sole risk, where even at entry level, there could be sole risk assigned. And now I'm actually touching on a very relevant and important aspect. And that goes to where, who do we assign risk to? Who would we say, you know, should be given something called sole risk?

6:59

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

on these levels that you see over here. And the rule in business is that you never give sole risk, assign sole risk to people on entry level, that is junior or senior entry level. Why not? Because they don't have authority. They're not positions of authority. You can assign sole risk potentially, if you so wish.

7:27

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

to supervisory level, middle management level, senior management, and of course, CEO level. Why? Because they are positions of authority. What does that mean? It means that you have the right to discipline staff, you have the right to appoint people, you have the right to dismiss them. That is what we mean by authority. So sole risk should really never be assigned to anyone on an entry level.

7:57

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Only levels above entry level where there is authority vested in that position. Okay. So for a starting point, if we then look at your template and we say, okay, risks and responsibilities, and we say, who would be assigned sole risk to? We will not assign sole risk to entry level positions.

8:28

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Only supervisory and above. And I, in the assignment, I'm only interested in sole risk allocation, not shared risk allocation, please. Okay. Sole risk. I want to know about sole risk, not shared risk.

8:47

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So passwords, access cards, your card that you swipe to get through the turnstiles on campus. That's an example of your access cards, right? So we get a delivery at the office. The delivery courier is standing there with a box of something. I don't know what it is. There's no one else around. I'm the only one there. And the delivery person is in a hurry. He's got other deliveries to go and make.

9:17

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

rushing me to sign the delivery note so he can be on his way. I proceed to sign for that delivery. I take the box because there's no one else around. I thought it would be, you know, at reception. So I would leave it at reception desk. The reception is not there at the minute. She's on lunch or wherever, bathroom break, doesn't matter. So I leave the box there and I go on.

9:47

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

doing what I'm supposed to be doing. Turns out that that box is now missing. I signed for it. But was I supposed to sign for it? Did I have clearance, authority?

10:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

to sign for that. Authorization was maybe not afforded to me to sign for it, but I did sign for it. That, you understand, that would be risk. So you must never sign for anything unless you are authorized to sign for it, because if you sign for it, it's on you. And so to show you what is risk, it constitutes those examples there.

10:29

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Anything that your action could lead to some or other consequence, leaving the safe unlocked and there's money missing or there's documentation missing. If you have keys to that safe, then you will be held liable. Whether you were there or not doesn't matter. That safe door must be locked. And so let's say there's three of us with keys to the safe.

10:55

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Something goes missing. All three will be called in. All three will be held to account. Unless or until someone confesses and say it was me, I unlocked it, but I never locked it again. So that is what risk is about. Sole risk is, is it assigned to one person or more than one person? And I'm only interested in sole risk. Bear that in mind. Tools and equipment used. So here you make a bulleted list.

11:26

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

of all the hardware in the office, desk, chair, PC, filing cabinet, printer, just like an inventory list, if you like. No model numbers and names, really, just a list of all the hardware equipment that you may need and use related to this position, okay? And it says hardware only in caps.

11:55

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

What does that mean? There's no way that you're writing in there MS Office Suite. So no software must be mentioned here. This is not where software is included. Only hardware. Physical environment, right? Physical environment. If we look at the physical environment, it's describing the...

12:20

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Literally, what the environment where the position is going to be executed, performed, what that would look like. So what exactly do we say there? Well, here's a couple of ideas. You are describing in one sentence, right? What's the floor covering? In other words, is it carpeted? Is it tiled?

12:45

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Is it cement floor? What is wooden floor? What is on the floor? What is the floor covering? What is the color scheme on the wall? Is it pastel? Is it bright red, right? Brightly colored walls, painted walls, right? What kind of illumination? That's lighting, lights. Is it LED? Is it fluorescent?

13:12

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And then air reticulation, which is just a fancy word of saying air conditioning. Is there air conditioning? Allowing for air to enter the space and leave the space. Also indicate whether there's windows that are openable. You can open certain windows or you are not able to open windows.

13:36

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

What you must please indicate is the setup of the office space. Is it open plan? Is it private office space? Or is it semi-private office space? All of those elements combined into one sentence describing the environment. In other words, in your definition of a job description, this would be the part where you go the conditions under which the position will be performed.

14:07

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So you describe, right, the environment, what's on the floor, what's on the walls, what kind of illumination, what kind of air conditioning system or reticulation system is in play, and is it possible to open the windows, yes or no? Plus, you have to indicate, is it an open plan, is the private office, is it the semi-private office arrangement, the layout? No.

14:36

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Further information, no pot plants and couches and fish tanks and water coolers and what, what, what. None of that. Just to give a sense of the conditions in existence. Next entry on your description entries.

15:00

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

maybe if you want, has to do with responsible to, responsible for and promotion opportunities. Responsible to, responsible for and promotion opportunities. You can see there's a bracket added in red on the left-hand side there. And the only entry that you make there would be the job title for responsible to. What does that mean? Responsible to refers to the reporting structure.

15:30

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You recall earlier I said in the reporting structure, you have to indicate the position in question, one level above, one level below. So when it says responsible to, what it asks for is to whom does this position report? What is the level above this position? That's it. And then, so you just enter the job title. Then you say responsible for.

16:01

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Level below. And then promotion opportunities is if you're going to get promoted in any way, shape or form in future, you know that it will be the level above. Right. So again, just the job title. The yellow notes that are indicated on screen are there to show you that if you clicked on them, it will explain exactly what I'm telling you now. Right. So it confirms what I'm telling you now.

16:30

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So you've got to get your reporting structure spot on. If you don't, it's going to be a disaster because you're going to lose at least three marks over here, plus the mark, whatever you're going to get for compiling the reporting structure. So see to it, please, that you are able to figure out exactly in the reporting structure. So if you look at this.

16:54

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

uh position in question let's say it's an entry level position the level above is supervisory and if it's a junior entry level that would be the level below right so senior entry level a level above is supervisor level below is entry level uh senior entry level and level below the inch senior entry level is junior entry level so you have to indicate all of this in your reporting structure anyway and you read off

17:24

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

of this. You read that information that you've already created in your reporting structure at the top. You enter the job titles now in your template. Okay, so there it says responsible to, responsible for, and promotion opportunities. You've already done the hard work. Now you can just enter the job titles next to that. No long explanations needed, just the job titles, please.

17:55

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

All right, so after responsible for promotion opportunities, the last entry there is signatures. And because your names will be at the top there where it says compiled by, the same names that appear there will reappear down here, plus you're going to add your digital signatures, only digital signatures allowed and accepted, right? Nothing else.

18:27

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And that, ladies and gentlemen, is the extent of your job description layout and what you will be required to put together ultimately. So there's a specification. And if you look at the header, it's exactly the same as description. So you've already done the header component for your specification.

18:55

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You copy it from description and you replace this with what you've done there. Divide it, of course, that it's correct. And then you look at the specification body. Now, at this point, the recording will still continue. If you can stay with me, then stay with me because I'm doing this to ensure that there is a record of this.

19:29

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And it will be shared with group A and B. All students will be getting this recording. And the recording will then reflect the layout of a job specification. Okay? We're not explaining the header again. That is done. So we move to what is below the header, to the body component of it. And to that end,

20:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Let's have a quick look at what this all entails. So in terms of the specification, just so that you can see, this is the specification there. Everything that we already discussed with the header. The first entry is educational and tertiary qualifications.

20:24

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And so if we look at it like that, what is the difference between education and tertiary qualifications? Very simply put, educational would regard matric, anything school related. But generally for us, it will be matric. That's why there's an M indicated on the screen. You can see that.

20:45

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

But please, this is in fact copied from an actual advert where they placed that as the entry to indicate qualifications. Please do not use that at all. The only acceptable way to frame or phrase educational tertiary qualifications is by writing out in words like it's done there at the top. So please use that.

21:16

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

and not symbols, not an M, write out in full the word matric, that is your educational requirement, and not the symbol there, but the word AND, and then you identify the tertiary qualification. Now, in terms of the tertiary qualification, you are welcome to choose whatever

21:42

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Example of such a qualification you think is realistic and applicable to the position in question. Absolutely so. However, you cannot leave it, end your statement by saying matric and a diploma in business and information administration full stop. That is precisely why it states there in brackets or equivalent.

22:11

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And that, ladies and gentlemen, must at all times be added to the end of, at the end of your statement of qualification requirements as minimum requirements. Remember, we're talking about minimums, right? It's the specification. So it's the written, formal written company document stating the minimum levels of skill, knowledge, ability, experience, and potential, aka

22:38

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

competencies required of the ideal person. So we're looking at the minimum level of, in this case, qualifications, not the maximum. But even so, you can't say matric and diploma in business and information administration full stop, because if you say full stop, you discount any other similar qualification.

23:04

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So as we speak right now, there are counterparts studying your course, but the course at other institutions may not be called BIA. It will have a different name. And their diploma will similarly be called a different name. And so when they apply for a position that requires, according to you, at least a BIA, they have what you have, but it's not called the same thing.

23:32

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You can't exclude them. That's discriminatory. So please add or equivalent to the end of your statement insofar as qualification requirements are concerned. Okay, very clear. Then experience requirements. Now, when we talk about experience requirements, there are three criteria that you have to address. In no particular sequence, but there are three things that you got to factor in here.

24:02

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

The one is the number of years of experience, where the experience was accumulated in the industry or sector of the economy. And then very importantly, what kind of experience are we looking for? So with that in mind, you have to write it up again in one simple sentence, starting with the word minimum. So I'll give you an example.

24:30

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

A minimum number, a minimum of three years administrative experience in a manufacturing environment. You've just answered all three criteria in one sentence. A minimum of three years. I'm just, it's just an example, right? Three years, nature of the experience.

25:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

It's administrative experience. Where? In a manufacturing environment, in the mining sector, in agriculture, whatever is applicable, whatever may be relevant. But that's how you write this up. That's how you phrase this. Three criteria into one sentence. The example is now on record.

25:28

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Please don't just write two years experience in manufacturing. That's too broad. It's too vague. You've got to be more specific than that. The next entry speaks to job knowledge requirements. Job knowledge requirements sounds like knowledge of the job. What knowledge of the job must you have? Remember, this is specification. So what must you have? What must you bring?

25:59

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

kinds of knowledge that we are interested in. The one is technical knowledge and the other one is software knowledge. Now, this is where the software knowledge comes into play, right? This is where software knowledge features for the first time.

26:16

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

But let's quickly talk about technical knowledge. You recall Cohen's checklist discussion when we looked at number 12 on Cohen's checklist, and that spoke to the issue of licenses. I explained to you at that time that a license is a confirmation of competence. It confirms that the holder of the license is able to, is qualified to, is authorized thus.

26:44

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

to operate a vehicle on public roads, for example, fly a plane commercially or otherwise, carry a firearm. Whatever the license will be issued for is confirmation of an ability to or a competence to do something. Now, you have to state the minimum level. So at least a...

27:10

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

code EB driver's license required, as an example. That would imply that you would need someone who can drive a vehicle no bigger than a SUV. So you can't drive trucks or big heavy equipment. You are allowed to drive, but you are authorized only to drive passenger vehicles on the road.

27:39

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Okay, but that would be an example of a technical requirement related to licenses. I just want to caution you at this point as well. Don't issue a license or don't not issue, but don't require a license at your specification stage if there's no mention in the description under KPAs or duties.

28:07

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Anything to do with, in this case, like driving duties. If there's no indication under KPAs or duty lists that the incumbent will be required to drive a vehicle, for whatever the reason may be, you can't now, under job knowledge requirements, suddenly there is now a requirement that the incumbent must have proof of competence, aka

28:37

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

have a license for some or other, whatever vehicle it may be. All right. So, and this goes to the ultimate point about the job specification document. This document, ladies and gentlemen, this job specification document cannot be designed, created, compiled in isolation.

29:06

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

In other words, I know how it goes in the group scenario, in the group situation. You would have five or six people in your group, right? And you would split the group. You would say, three of you do the specification, three of you do the description. Now, I'm not going to interfere with how you arrange your allocation of tasks and duties. What I am going to tell you is, don't do it like that.

29:37

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

In other words, don't say, okay, three of you, you'll do the description and the other three will do the specification and they do it at the same time. It's impossible to come up with a specification for a position if you don't know what the description looks like, if you follow what I'm saying. So first...

30:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Put your effort into compiling an accurate, relevant, and defendable job description. Because you need the job description to inform the job specification. You confirmed that yesterday in the previous session. You confirmed that the description is first. There's no chicken and egg conundrum like what is, is it the description first or specific? No.

30:28

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You have to figure out what you do, how you do it, the conditions you're doing it under before we can figure out what is the ideal person profile for that position. It doesn't work the other way around. So you cannot have a specification document until unless you've put together your description. So in your groups, if you want to split,

30:53

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

I would caution against having people to draw up a specification document and they have no idea what's in the description because it's glaringly obvious when you submit your assignment and that was done, where some people did the description and others did the specification, but there was no collaboration. There was no...

31:18

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

sitting together and checking what is stated in the description. How do we transfer this, translate that into specification requirements? I look for that flow in your document from the description into the specification. That's the first thing I'm looking for. So there's the recording. So you can't say you've not been told.

31:44

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Do not do this in isolation. So your education qualifications come from what is the nature of the job? What do you do? How do you do it? The conditions you're doing it under? What is the minimum level of qualification required? What is the minimum equally so? What is the minimum number of years of experience and nature of experience and where was it supposed to be accumulated? It's all related back. It's all going back.

32:13

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

to the description document, right? Same thing with job knowledge requirements. You can't just draw up a list of 10 very impressive looking job knowledge requirements, but none of them really fit to the actual description. So technical know-how, you know now that has to do with certification.

32:38

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So you're a certified commercial diver, you are a certified pilot. For that, you can issue a license or you can show rather a license. That's technical knowledge. Software knowledge, very importantly, you have to state.

32:55

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

What is the software knowledge requirement? Now, please, ladies and gentlemen, look on screen. I mean, you have this. This is the actual example of the one that's uploaded to Blackboard, right, with the yellow notes. But this is a copy of that, so it won't open when I click on it. So the idea is, if you look at job knowledge requirements, it's circled for a reason, the word minimum.

33:25

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

minimum, right? You have to indicate, don't just write softwares like in MS Office Suite. You're not specifying the minimum requirement in terms of the knowledge of MS Office Suite. So that's why you have here BIA, Basic, Intermediate, and A for Advanced.

34:09

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Note with a D, because the opposite or the alternative to this is if you write, and this is what many groups do, advanced knowledge of without the D. There's no D here. The difference between advanced with a D and advanced without the D is completely different words. The one means higher level, advanced. Advanced without the D means to move forward.

34:42

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

It has no business being in your description there. So it has to have the D included. Please don't use this one. All right. But that being said, you must decide in your group what is the minimum level knowledge required in terms of the software that you...

35:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So I'm just using MS Office Suite as the example, but you can use whatever you think is relevant. How do you know it's relevant? Go back to the KPAs. What are you exactly requiring of the incumbent? What are they supposed to know and do? Look at the duty list. Determine from there what is the minimum software knowledge that they should have to be able to do those actions, the KPAs and the duty list.

35:30

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And that's the only guiding light that you're going to use. Nothing else. KPAs and duties. Now you're going to get the picture of how everything fits together all the time. So please make sure that you indicate starting off with stating the minimum. The word minimum must be there. Basic, intermediate, or advanced. I abbreviate it into BIA.

35:59

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

but you must choose. Okay, so at this point, let's talk about Excel. How would you describe your knowledge at this point in so far as Excel is concerned? Are you basic level? Are you intermediate level or advanced level? If someone was to ask you now, if you, let's say there's an interview and they call you and they say, listen, come and sit.

36:30

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

attend this interview, please. And they ask you about your job knowledge specifically related to software. And they ask you, so what is your knowledge base on Excel? Is it basic? Is it intermediate? Or is it advanced? And if you say it's basic, it could be problematic because you are now in third year. You started doing basic Excel in first year already.

36:59

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So you understand what I'm saying? There's levels to this. So definitely you should be operating at intermediate or even advanced level already now. But what I'm using this example is to show you that industry use those three words, basic, intermediate, and advanced as the criteria, as the standard against which they measure.

37:29

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

your software knowledge, your software capabilities. So it's not like good, people use the word like good or extensive or no, you're not allowed to use those words at all. You're only allowed to use intermediate, advanced or basic. Yes, the whole lesson is being recorded as we speak.

37:54

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So basic, intermediate, or advanced with the D, please, not without the D. Now, clearly, the software, don't assign software that's not relevant. So please think about the KPAs. What are they supposed to know and do there with software? Similarly, the duty list. And only that. Don't include, add extra software requirements that are not applicable to this position.

38:23

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Next entry. So how many software entries must you have there? It depends on your KPAs and your duty list. But you can't just have one. There must be more than that. So at least three or four. Skill requirements. Okay, so if we look at skill requirements, same principle, more or less than what we've just dealt with now. Again, we have starting off with minimum level.

38:55

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Basic, intermediate or advanced. Now, what is the difference between a skill and a knowledge? Skill could be something like communication skills, right? Communication skills. So, but communication skill...

39:14

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You have to be very, very specific now because communication skill, communication consists of three parts, reading, writing, speaking, right? Three components, three actions, if you like. And then add to that, what are the language requirements to that? So speaking, reading, writing in English, Isikosa, Afrikaans, whatever, right?

39:44

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

To what level? Advanced, intermediate, or basic? So the way you frame it, the way you write it, you can't just make basic generic statements saying you need communication skills.

40:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You need time management skills. What is the minimum level? That's why the word minimum is circled there. And it's repeatedly circled right through the whole specification. So is it basic time management skills, intermediate or advanced? Typing speed. Typing speed could be another skill requirement.

40:27

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

How many words a minute can you guys type now without bragging now? Okay, what is realistic? How many words per minute can you type if I said to you, okay, go ahead and type as a test? Okay, type the following document. See how much of this you can type in a minute. Then I go and count the number of words that you could master. What do you think is a realistic number for...

40:57

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

for speed typing speed at this point for you 20 words 30 words 50 words 60 words a minute what is realistic yeah it depends right some people can do more than that some can probably do a bit less than that but and this goes back to the level of the software knowledge there's a link between the two also somehow but so typing speed would be

41:32

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

a minimum of 25 words a minute requirement. Full stop. That's it. You don't say advanced typing speed or intermediate typing speed because typing speed is measurable in terms of actual denomination, actual number of words.

41:53

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So yeah, write it up like that. But I've given you a couple of examples now. Communication, time management, and typing speed. But trust me, there's a whole long list of them. So things like conceptual skills.

42:10

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

problem-solving skills, etc. You have to be very careful where you use those skills because the question arises, are those general skills or are they human relations skills? Which is the next entry. Now, human relations skills clearly states, if you see on screen, it refers to supervisor or managerial positions. The positions that you will be

42:38

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

the position, not positions, the position that you will be analyzing in your assignment is in fact not a supervisory or a managerial position. So therefore, would this apply in your case? Would this apply in your instance? What would your answer be under the header that says human relation requirements?

43:08

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

What did I say earlier? What do we enter when you have a field that is existing on the template, but there's nothing to add to that field, nothing to include, if you like? What is the answer? Well spotted. Okay. Not applicable, please. All right. So if it was applicable, excellent. If it was applicable, this would be where you would have things like delegation skill.

43:42

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

problem solving, advanced level problem solving. Now, you could have basic problem solving under general skills. But remember, what is the position? If it's a junior entry level position, you're not going to require them to have problem solving skills, right? Not even senior entry level. At best, senior entry level person as a problem solver could be basic problem solving skills. Why not advanced? Because

44:11

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

It goes to the question of authority. Supervisors and above would require advanced level problem solving, not entry level style. That's not realistic. So, yeah, we conclude that human relation requirements is only applicable to supervisors or managers. And in this instance, it is not applicable to entry level. So, therefore, we can have not applicable indicator there. Personality requirements.

44:42

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Again, what I see people do is that under skills, they have things like be emotionally intelligent or be dedicated and hardworking. Those are not skill requirements.

45:00

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Those are, in fact, personality requirements. And it says there, look, it says maximum four. What are we saying? We're saying make a list, a bullet list of the ideal characteristics that you would look for in a person that will perform this job. So, like what? I've just given you examples. I repeat. So, here you make a list of...

45:29

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

characteristics or traits like hardworking, dedicated, focused, loyal, committed, right? Emotionally intelligent. So it's no explanation needed. You don't write long explanatory notes on any of this. Just a bullet point and what...

45:53

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

four ideal trades would be. We're not looking for perfect. We're looking for the kind of profile that would best fit this position. But you are limited to four because trust me, once you start making a list, you can go on four pages. So only four characteristics of the ideal person would generally be required. Okay. And then how do we measure it? Now, I've not really mentioned this.

46:24

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

yet, but if you look at here from knowledge requirements, job knowledge requirements, skill requirements, human relation requirements, personality requirements, all of them end with measurable in that requirement. So it says, it must be measurable. So whatever you state as a requirement of the person must be measurable.

46:48

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

How do I measure your job knowledge? It's easy. I can give you a test and say, okay, type this following table in Excel. You can show me whether you can or cannot do that, right? School requirements. If I say to you, the typing speed is a minimum of 25 words per minute. Again, I can give you a test. I can measure that. It's measurable.

47:13

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Human relation requirements. I say to you, okay, problem solving. So I give you a scenario like a case study and I say to you, okay, this is the situation going on. How would you solve it? How would you deal with this problem as a supervisor? And you can tell me and I can listen to the answer and I can get a sense of whether you are, you know what you're talking about, right? But how does one measure whether someone is loyal, dedicated, focused, hardworking, committed, emotionally intelligent?

47:42

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

The only way to do that is through what they mentioned here is psychometric testing that we will deal with later on. But just know that it is measurable. Measurable. Okay. The last entry before signature is physical requirements. Physical requirements. Now, remember, ladies and gentlemen, the position that you will be analyzing is that of a office job, administrative job, if you like.

48:11

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

which means that this is to do with people sitting in admin environment. It's not working on the factory floor or in storage where you have to physically carry things around, lift things up that's heavy and such. You're sitting basically by the desk, right? Not really being very active per se, physically speaking.

48:41

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So what would be a minimum physical requirement for someone operating in that space, like your office, okay? Now, your template gives you this information. It says limited to excellent eyesight and hearing abilities where applicable. I can tell you without any fear of contradiction that this is no longer applicable at all. Why not?

49:10

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Because technology is advanced to such an extent that you can appoint people who are hearing impaired or sight impaired, blind or deaf, if you so prefer, and they can function 100% within an office setting because there's enough technological support to allow them to get the job done. That's why our laws are so specific.

49:40

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And so absolutely critical of avoiding any kind of discrimination. So people with disabilities may not be excluded from the job, especially not.

50:00

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

especially not administrative positions. We are focusing on administrative positions in this exercise anyway, but be that as it may. So this initial criteria of excellent eyesight and excellent hearing abilities, that is no longer, it used to be, but is no longer relevant as a minimum requirement. So what is the answer if that is not applicable? That's your answer.

50:32

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Please don't leave it blank. Just write not applicable under physical requirements. Not for, understand me correctly now, for admin positions, right? You can't have a physical requirement stated as a minimum. If you were talking about a firefighter, you're talking about police officer, member of the defense force, like that. Yeah, different story.

50:56

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Because that's the nature of what they do, right? And how they do it and the conditions they're going to be operating under. They would need a certain level of physical fitness, but not for working in an office. So please remember that. Last but not least, we conclude exactly like we did with the description. Your names, your initial and surnames there, plus your signatures.

51:22

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

All of them must be digital signatures, please. This is a bonus mark. I mean, this cannot be difficult. So this is a bonus mark. You can't afford to lose any marks, right? Bonus or otherwise. Make sure that you get it sorted. So this is what the template looks like for a job specification in general terms.

51:49

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

We've now dealt today, we've dealt with the template of a description and the template layout of job specification. Go and revisit this. Replay the recording so that you have a clear understanding of what's required of you before

52:12

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You eventually get to work together in your groups. Remember I said that in terms of this exercise, that you're going to compile new groups, right? So you're going to form new groups. If you wish to stay in your current, let's say your budget report group, you want to have the same members there, that's fine. But you'll get an opportunity to reconfigure your group.

52:42

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

construct but that instruction will come later i'm just giving you a heads up now so you you can form into a new group but it's important to note once you commit to the group to do to any of these groups

53:00

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

to doing the specification and the the job description there's no changing from there because from the group who's doing the description and specification will be doing the follow-up group the follow-up assignment sorry the job advertisement assignment so you're going to stay in the next group you're going to stay in that group for two assignments there's then no changing so if you're going to change

53:26

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

From the budget report assignment, you can change to a different group for the job analysis assignment. But there's no changing after that. So heads up. All right. So the information around the job analysis assignment will follow later. Don't worry about that for now. You have the recording. Make sure that you revisit this.

53:54

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

and use this as your basis, okay? For next week, Group B already knows. You don't know. I'm not going to be in Cape Town next week. I'm in Joburg next week.

54:09

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So, hence this recording, one, and two, you will then use next week's sessions where the six periods that you're supposed to see me is going to have to be used for finishing your budget report assignment, which is due on Thursday evening, six o'clock next week.

54:30

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

So put the finishing touches to it. Make sure that you do proper oversight and quality assurance on your documentation. Don't leave marks on the table. In other words, by making silly errors, spelling and punctuation and really avoidable things is not necessary, right? I must emphasize that you guys must pay attention to the

55:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

to the in-text referencing and the bibliography compilation. To that end on Blackboard, you'll see where your group list is recorded, plus the instructions for the budget report. Above that, there are two documents that would help you with how to do in-text referencing and, of course, compiling your

55:29

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

your bibliography. So please do not try and just make things up as you go along and please do not use the Google function to do your in-text referencing on your behalf. That Google function is not aligned to CPUT's Harvard referencing method.

55:53

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And the tiers that will follow after that when you realize that you should not have done that is going to be too late. It's going to be obsolete. Okay, so don't hand in anything late because late submission equals zero. Not my rule, CPUT assessment rules. So make sure that you've got everything sorted. Check everything, triple check everything before you think about submitting anything.

56:24

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And then once you're ready to submit, ensure that you go through the document and you tick all the boxes. Everything that is required must be there. Everything that you are supposed to cover, it has been covered in your assignment, all right? Rather safe than sorry. So double check, triple check everything.

56:52

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

and then observe that deadline. Do not attempt to submit anything late. The system won't accept it, and I don't accept any email submissions. All right? Don't do it. Just please do not do that. So just to be clear, on screen, I'm just going to quickly share with you the budget report assignment.

57:23

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Should be clear there. I'm not going to go through the whole thing. You have it available. 50 marks, cover page. This is what your cover page must look like. There's the cover page. Keep the labels as it's indicated here, please, with the colons there next to it. Do not drop that. Include it exactly like this. Just make sure that you add your group number correctly identified. Let me just see.

57:56

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Just check to see if it's rendering now, why it's taking so long. But you have this copy. It should be visible on your end now. Keep the cover page. It must look exactly like this. Do not add borders and artwork and CPUT logos and things like that to it. There's an honor pledge. The honor pledge is literally what it says. You put your names, your surnames, your signatures.

58:30

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And the date, right? That would be basically the date of submission. Pledging that you are going to borrow information from different sources. Absolutely, no question about that. But that you will acknowledge those sources with in-text references and bibliography entries. Because this is basically saying that you undertake not to plagiarize.

58:55

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

If you plagiarize, it's zero and there's disciplinary action that will be taken against you. So cover page, that's what it looks like. Table of contents page, please add page numbers to the document as well. There's an introduction and it clearly shows you there's three things that you've got to address in your introduction, not just one thing. A, B and C, right?

59:22

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Then there's a general summary. A general summary is literally a list of every aspect that the minister touched on in the budget speech. And when I say a list, it's a bullet point plus a mention of the aspect, not a detailed summary of what he was talking about. So there would be a bulleted list, probably about a page, maybe a page and a quarter, a page and a half.

59:50

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

of all the aspects that the minister touched on in the budget speech. Just list it like that. It's almost like an index, if you like.

1:00:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

That's your general summary. For 11 marks, that's easy money, easy marks for you, right? But you've got to be complete. Then the crucial part of this assignment is the next part, which says you have to identify from all the general aspects that you've now listed in the general summary, pick select three, only three aspects, not all aspects, three aspects. So if you say,

1:00:31

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

health, or you say education, or you say defense, whatever the topic is, be careful. Don't go broad. So if you say, for example, health, is it primary health clinics? Is it secondary health care, right? What is going on?

1:00:55

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Is it, if it's education, is it primary education? Is it secondary education? Or is it tertiary education? Because the wider you make your topic, the more you have to respond to A, B, and C.

1:01:11

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

on screen, A, B, and C, related to that aspect that you've identified. And you pick the aspects. I don't prescribe what you can or cannot talk about, right? You pick what you deem is most critical for you as a group. And then you do three things. The one aspect that you select, you decide, okay, what did the minister say about this aspect? That's A.

1:01:41

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

actual words of the minister, direct quotes with quotation marks, and a reference where this was gotten from. You did not listen, you did not interview the minister yourself.

1:01:53

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

You got that verbatim quote from a source. You have to reference that source, in-text reference that source. That's A. What did the minister say? B. You reply to the minister by saying, that statement, we as a group, we agree with that statement and this is why, or we disagree with that statement and this is why.

1:02:18

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

And that's the crucial part. That's what I want to see, right? So that you can copy and paste from other people. That's your own words. And you conclude that what the minister said and what you agreed or disagreed with, and you conclude that a separate conclusion for each of the three elements, stating that we foresee that over the next 12 months, so looking forward into next year, into the next budget cycle,

1:02:47

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

We foresee that this aspect that we have isolated, this aspect will improve because of the actions of the minister, because of the what, what, what. Or it will stay the same. It won't improve. Or it will get worse. So B and C, you can't go copy from other people. That's your words. Those are your sentiments that you will share with us. But please, ladies and gentlemen, there is no... I see this every year. People go...

1:03:17

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

A and B, no problem, minister said, and you reply to minister. And then suddenly there's only one conclusion. All three aspects is concluded in one. No, you have three conclusions, if you like. So every aspect that you had the minister quote on that you replied to, you will conclude separate three of them. There's referencing and bibliography. There's no plagiarism allowed.

1:03:48

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

It clearly shows you size of font, size and type of font. No CPT logo allowed. It's a group assignment. So those individuals that have an idea that they're not going to contribute to the group and that they're going to do their own thing, please don't do it because I will not accept individual submissions. And I know that someone is going to try and do that. I'm not interested. You're going to get zero.

1:04:17

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

The instruction is very clear, unequivocal. It says it's a group assignment. It's not an individual assignment. So no individual submissions will be accepted or assessed, obviously, for that matter, right? Full participation, commitment to the group required, non-performance.

1:04:39

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

I mentioned, but I'll just quickly repeat. The group will guide me, will tell me who did not contribute when you submit your document. You can then send me an email stating which of the group members did not contribute and what is your percentage allocation for such individuals. In other words,

1:05:00

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

If your group mark is, let's say, 70%, how many, what portion of the 70% will be allocated to this individual who did not contribute fully or at all? Do you decide whether it's zero, naught, whether it's half of your mark or a quarter of your mark or however you want to give them all of your mark? It's up to you.

1:05:23

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

All I'm saying is the group will guide me in terms of non-performing individuals and I will back the group. The only requirement is that you in your group must have record, retain record of who did what, who did not do anything. That is record of invitations to the meetings, record of who submitted what and when.

1:05:50

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

attempts to communicate with individuals which were not successful, unresponsive, whatever the case is. So as long as you have and you keep the evidence, the record of your engagements, your attempts to reach out and to try and get these individuals to contribute and they failed to do so, I will back the group. And so if the group tells me that that person gets zero, they will get zero.

1:06:18

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Now, that's usually the time when those individuals will come running to my office, knock on my door, and then very, very dramatically sometimes try and explain how they tried to reach out to the group and the group did not respond to them and that they did upload what, what, what, what. No, I'm not having a he said, she said. So please, in the groups, if there's people who are not going to contribute and cooperate,

1:06:47

S… Speaker 3 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Flag that early enough. Keep all communication records. And then if you get to the point where you're uploading and they didn't contribute, then you let me know and I will penalize them accordingly. All right. But you must send an email to myself and to those individuals informing them of your decision. That is a prerequisite.

1:07:18

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

after them and then you just tell me like afterwards like by the way that person didn't contribute that's not how this is going to work if you do that i'm going to give that person the same mark as the rest of the group so just please note um no late assignments there's the deadline okay save the sign you'll check you can check there how much of your your uh similarity do you have in your your document you are allowed 20 right for this assignment

1:07:48

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

20%. Now, that may not sound like a lot, but if you know, the CPUT standard is, in fact, 12%, not 20%. So, yeah. But I'm wanting you to do more than that. I want you, it says at least 70%. I would say at least 80% should be your own thinking. It's only three aspects.

1:08:13

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

that you're going to isolate, that you're going to be focusing on. So please put in the effort. I want to give you good marks, but it's not going to happen automatically. Here's your rubrics. Ladies and gentlemen, please, I don't know if people ever look at this, but this is your checklist. What must be included? Did you do all of this? Go through it. Take your rubric and check.

1:08:37

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Is there a clear cover page? Is the table of content page correctly constructed? Is your introduction sufficiently clear? Et cetera. Run through the whole thing, right? Up to the end. That way you can't miss anything and you make sure that it's in sequence, in the flow of it, it's correctly done. Ensure that your marks are maximized. Okay, so next week.

1:09:04

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

I say again, because I'm not going to be in office or on campus next week. You are instructed to continue working on your assignment and not miss the deadline, obviously. And then when I do return on the 7th, the week thereafter, for the group B, not for group A, but for group B, group A the same, we will start on Wednesday.

1:09:34

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

with um recruitment but that ladies and gentlemen is from your prescribed textbook this is the new textbook the one that we've not touched yet from the next time i see you we're going to work from the prescribed textbook and we're going to deal with recruitment and you are required to read that whole section on recruitment okay so

1:10:00

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

um you have been for one and here's a recording so no one's going to tell me you didn't know so make sure that you go to the library that you get hold of a book if the library copy is not available do what you have to do

1:10:17

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

but get access to it you have two weeks so well one and a half weeks so what left of this week next week all of next week and then i see you group a next week the week thereafter on wednesday that's the 8th i think of april by there by that time you should have read uh recruitment in your prescribed textbook

1:10:41

S… Speaker 2 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

Now it's not going to be about notes that's going to be uploaded to Blackboard. You have to work from your textbook. Are there any questions? Anything that you want me to clarify? Okay, so if not, I thank you for your attendance. It was an extra long session. I appreciate that.

1:11:09

S… Speaker 1 (BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1)

It will be to your benefit. The recording will be shared. Once we're done here, it just takes, like I said yesterday, it takes a long time to render. But as soon as it's available, it will be available on Blackboard. All right. So all the best. Take care. Don't forget about your deadline for the assignment. Keep working. And I see you when I come back. Take care and be safe out there. All right. Goodbye.

BAIII-SEM1-FT-Class Session-GROUP A-26032026-20260326_113349-Meeting Recording 1

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